Wineberry HOA Board Meeting Minutes 2022-09-08

Wineberry Homeowners Association

Board of Directors Meeting

Thursday, 08 September 2022

8:15 pm

MS Teams Meeting


Board members present:

  • Alex Schubow, President
  • Peter Silvestri, Vice President
  • Jerry Thompson, Treasurer
  • David Fryrear, Secretary
  • Scott Messina, Member-at-Large

HOA members attending:

  • Max Johnson
  • Robert Pahura


Homeowners Comments

Prior Business

  • Security camera at Elderberry Entrance
  • Board of Directors Election

New Business

  • Landscaping and Snow Removal 2022-2023
  • Amendments to The Bylaws and Covenants
    • Building materials
    • Solar
  • Google Cloud Services
  • Social Committee Budget

Executive Session

The meeting was called to order at 8:19 pm

Homeowner comments

There were no comments from the homeowners in attendance.

Prior Business

Security Camera at Elderberry Entrance

The new security camera has been installed at the Elderberry entrance off Peterson for about a month.  The camera captures the license plate number, date, and time of inbound vehicles and is in full communication with the Libertyville Police Department.  Inbound vehicle information can be reviewed if there is a safety or security incident in the neighborhood.

A camera at the Newcastle entrance when the Paul Neal Park renovations are complete.

Board of Directors Election

Per the bylaws and covenants, an election will be held in October with 3 seats up for election.  David Fryrear will be leaving the Board after he completes his term.  Alex Schubow is completing a 2-year term but will stand for re-election.  Scott Messina are currently serving as appointed volunteers and will stand for election to the Board.  There are Homeowners who have expressed interest in running so it is expected that there will be enough candidates to fill all positions.

New Business

Landscaping and Snow Removal

Peter Silvestri has volunteered to lead obtaining quotes and the request for information have been provided to vendors.  At the time of the meeting, there had been no responses.  Costs are expected to be significantly higher this year.  Quotes will be reviewed at the next meeting of the Board.

Amendments to the Bylaws and Covenants

Roofing, Siding, and Decking Material

Due to known interest and discussion in the neighborhood on amending the bylaws to update materials that may be used for roofing, decking, and other exterior materials, e.g., removing DryVit, the Board is discussed how this should best be approached.  The amendment for materials would include composite materials with a cedar look, e.g., CeDUR, for roofing and Trex for decking. 

As such an amendment requires approval by ¾ of Homeowners and a certified letter to all mortgage holders, the process will be expensive and take some time.  It was noted that the Board needs a proposal with specific language before official action can be taken.

Before beginning the process, the Board will gauge interest in this by performing a survey Homeowners.  The Board will also make available samples of roofing material for Homeowner review.  It was proposed that these be displayed at the Wineberry Fall Fest on 07 October.

Residential Solar Systems

Per Illinois law, residential solar systems cannot be prohibited by HOAs, but an HOA’s bylaws and covenants can have specifications for configuration.  The Board survey of Homeowners will also include consideration of an amendment that includes specific configuration for residential solar.

Google Cloud Services

All HOA documentation and email now operate on a Google platform, which is free.  Due to new Google Cloud requirements that specify two factor authentication, i.e., a message to a trusted device, the Board will have to move to a commercial account that allows for multiple users.  This will incur new expenses, which are expected to be small.

Social Committee Budget

The Social Committee budget was presented by the Marina Schubow, the Chair.  Expenses are over budget due to significantly higher participation in events and a larger number of new neighbors welcomed with welcome kits.  It was noted that in addition to the new home constructed in the past two years, there are more younger children that, for example, resulted in high turn-out for the ice cream social.  David Fryrear moved to approve the additional funds and Jerry Thompson seconded.  The motion carried unanimously.

Executive Session (closed)

The Board entered Executive Session at 8:59 pm. 

The meeting was adjourned at 9:20 pm.

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